Privacy Policy

Welcome to SwiftSync. We are committed to protecting your privacy and ensuring transparency regarding how we collect, use, and safeguard your personal and financial data.

By using our web application, you agree to the terms outlined in this Privacy Policy.

1. Information We Collect

We collect the following types of information:

a. User-Provided Information

• Name, email, phone number
• Company name, accountant or user role
• Uploaded invoice files and COA templates

b. Automatically Collected Information

• IP address, browser type, device type
• Usage data (e.g., access times, pages visited)

2. How We Use Your Information

We use your information to:

• Process and analyze uploaded invoices using AI
• Generate automated suggestions for Chart of Accounts
• Improve and personalize user experience
• Provide customer support
• Ensure security and compliance
• Send updates, support notices, or relevant announcements

We do not use your invoice or financial data for advertising purposes.

3. Data Sharing & Disclosure

We do not sell or share your personal or financial data with third parties except in the following cases:

• With your explicit consent
• With cloud service providers for secure file processing (e.g., AWS, GCP)
• To comply with legal obligations or governmental requests
• To prevent fraud, security issues, or protect user rights

4. Data Security

We implement appropriate security measures to protect your data including:

• Encrypted storage and data transfers (HTTPS, TLS)
• Access controls and authentication
• Regular audits and threat monitoring

However, no system is 100% secure. We cannot guarantee absolute data security.

5. Your Rights

Depending on your location, you may have the right to:

• Access, correct, or delete your personal data
• Object to or restrict processing of your data
• Withdraw consent at any time
• File a complaint with a data protection authority

To exercise your rights, contact us at: shakktii.ai@gmail.com

6. Data Retention

We retain your data only as long as necessary for:

• Providing the service
• Legal and regulatory compliance
• Resolving disputes or enforcing our agreements

Uploaded invoice data may be automatically deleted after 7 days unless saved by you.

7. Third-Party Links

Our app does not contain any links to third-party services.

8. Children's Privacy

Our services are not intended for individuals under 16. We do not knowingly collect personal data from children.

9. Changes to This Policy

We may update this policy occasionally. Updates will be posted here with a revised effective date. We recommend reviewing it periodically.

10. Contact Us

If you have questions about this Privacy Policy or how your data is handled, contact:

📧 Email: shakktii.ai@gmail.com

🏢 Address: Kothrud, Pune, 411038